About Us:

Collaborative autonomy is how self-tasking teams of machines will solve hard human problems, and HavocAI is an unquestioned leader in collaborative autonomy. We set the standard for autonomous surface vessels for a wide range of defense and commercial maritime missions. Success requires us to grow quickly, and we’re looking for teammates who are passionate about solving hard problems, about pushing the envelope, and about preventing conflict and saving lives. Ambition is welcome to apply within.

About the Role:

We are seeking an experienced Bookkeeper with strong expertise in U.S. government contracting requirements, including DCAA compliance, FAR, CAS, and related accounting frameworks. This role is not entry-level but also not managerial—ideal for someone highly capable, detail-oriented, and eager to take ownership in a dynamic, fast-growing environment.

Reporting directly to the Head of Finance, you will support accurate financial operations, government billing, and regulatory compliance. You will also help strengthen our accounting processes, internal controls, and compliance systems as the company scales. Familiarity with NetSuite is strongly preferred.

Key Responsibilities and Requirements:

• Financial Operations & Bookkeeping

  • Maintain accurate and compliant financial records in accordance with DCAA, FAR, and CAS requirements.

  • Perform day-to-day bookkeeping tasks, including AP, AR, payroll allocations, journal entries, and account reconciliations.

  • Support month-end and year-end close activities, including accruals, prepaid schedules, and variance analysis.

  • Ensure labor distribution, timesheet compliance, and cost allocations meet federal standards.

  Government Contract Billing & Compliance

  • Prepare compliant government invoices (cost-reimbursable, T&M, fixed-fee) and supporting documentation.

  • Apply indirect rates, track allowable/unallowable costs, and support provisional billing rate processes.

  • Maintain audit-ready records and support DCAA audits, financial reviews, and internal compliance checks.

  • Manage subcontractor representations, certifications, and compliance documentation.

  Systems & Process Improvements

  • Work within NetSuite ERP to ensure accurate coding, cost classification, and data integrity.

  • Assist in optimizing accounting workflows and implementing scalable compliance processes.

  • Contribute to the ongoing development of accounting policies, indirect rate structures, and internal controls.

  Cross-Functional Collaboration

  • Partner with operations and program teams to ensure financial data integrity and timely reporting.

  • Support proposal and contract compliance activities as needed.

Qualifications:

• 3–5+ years of bookkeeping or accounting experience, preferably within a U.S. government contractor.

• Strong working knowledge of DCAA, FAR, CAS, and federal cost accounting regulations.

• Experience with government contract billing, timekeeping compliance, and cost allocation.

• Proficiency with accounting systems; NetSuite experience strongly preferred.

• Strong Excel skills and comfort with data-driven tasks.

• Excellent attention to detail, organization, and communication skills.

• Ability to work independently in a fast-paced startup environment while maintaining high accuracy.

• Remote role, but must be able to work standard East Coast hours.

• Must be a US Citizen and eligible for a Security Clearance

Preferred Qualifications:

• Experience working with govcon financial/compliance systems and tools.

• Background supporting indirect rate structures, provisional billing rates, or Incurred Cost Submissions (ICS).

• Experience supporting DCAA audits, financial reviews, or other government oversight.

• Familiarity with autonomy, defense, robotics, or other technology-driven environments.

Benefits:

• 100% Employer paid Health, Dental and Vision Insurance for you and your families

• Life Insurance

• Ability to participate in the companies 401k program

• Unlimited PTO policy with an enforced 2 week minimum

• Equity Package

• Work / Home Office Stipend

• Global Entry

• 16 Week Paid Parental Leave

• Monthly Health and Wellness Stipend

Our Values:

• Innovation: We are driven to break new ground. Every day presents an opportunity to challenge the status quo, think boldly, and deliver advanced solutions that transform the future of defense technology.

• Integrity: We hold ourselves to the highest ethical standards, ensuring transparency, accountability, and trust in all our actions and partnerships.

• Mission-Driven: We are focused on achieving impactful outcomes that align with our core mission—protecting lives through innovation.

• Forward-Leaning: We continuously seek out new opportunities and remain at the forefront of technological advancements. We embrace change and anticipate the challenges of tomorrow with confidence and creativity.

• Ownership of All Tasks: At HavocAI, no problem is too complex or too trivial. We believe that greatness comes from tackling the hardest challenges, but also in handling the smallest, sometimes thankless, tasks with the same level of commitment and care.

• Servant Leadership: We lead by serving others, whether it’s supporting our employees, partners, or the broader community. Empowering those around us is key to achieving long-term success and making a lasting impact.

HavocAI is an Equal Opportunity Employer and is committed to creating an inclusive and diverse workplace. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other legally protected status.

Compensation Range: $100K - $150K